Booking room reservations and coordinating on-site and off-site meetings and logistics including travel, food and beverages.
Coordinates complex and detailed travel arrangements for departmental staff.
Processes and handles highly sensitive materials, agreements, due diligence information, and emails in a confidential manner.
Assists departmental staff with submitting check requests, reviewing and garnering approval of invoices, tracking purchase orders, ordering supplies and maintaining records for budget reconciliation.
Supports department meetings and event functions by reserving and preparing meeting rooms
Working with vendors to coordinate offsite meetings (to include site visits and Lunch and Learns), which often include meeting rooms, A/V, food and beverage and social activities; as well as occasional travel arrangements for external participants
Filing, assistance with PowerPoint presentations and other general administrative duties
Fast paced, high demand, production environment.
3 to 7 years of related experience and/or training or equivalent combination of education and experience working in an office environment supporting management.
Excellent communication skills as this position will be a first point of contact for outside visitors and other external callers.
Solid organizational skills, ability to handle multiple tasks concurrently, and solid verbal communication skills.
Must be pro-active and able to work on multiple projects simultaneously and respond/adapt to shifting/evolving priorities.
Proficient with Microsoft Office (Word, Excel, PowerPoint).
Experience with Lotus Notes, Sametime Meetings and Quickr Databases a plus