Project Coordinator

Job Post Index 22F976-Sy##
Location Princeton, NJ
Description: Job Description
  • Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency.
  • Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.)
  • Works with PM to build out and maintain the integrated program/project schedule using specified project management tools.
  • Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.)
  • Supports PM in tracking progress of activities/milestones.
  • Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status.
  • Examines program/project documentation/data for completeness and accuracy.
  • Supports the Project Manager’s administrative workload by owning administrative duties for Project Managers.
  • Schedules key program/project-related meetings.
  • Captures minutes for relevant program/project meetings.
  • Sets up, manages and maintains program/project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.)
  • Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager.
  • Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services).
  • Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.)
  • Assists in managing PM resource sharing across multiple areas within PPM.
  • Gather PM allocation, facilitate resource capacity planning and sharing within PPM
  • Maintain record of people and skill sets across pool of resources.
Skills: Qualifications
  • A.A. Business Administration or equivalent
  • 2 – 4 years coordinator or equivalent experience
  • 1 – 3 years working with an electronic routing system
  • Must have 5+ years of advanced MS Excel experience
  • Must have 3+ years of MS SharePoint experience
  • SAP experience
  • Strong computer knowledge and skills including MS Office and Internet platforms
  • Organized and able to work independently
  • Excellent spelling, written, and oral communication
  • Must have extensive Excel and SharePoint knowledge
  • Experience with Service Now PPM and SAP is ideal
  • Preferred Skills:
    • ServiceNow
    • SAP
    • Finance
    • Prior IT PMO experience

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