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Document Coordinator

Job Post Index 23691A-Sy##
Location Batavia, IL
Description: Job Description
  • Coordinate and complete the work needed to upload and maintain the project documents in the Electronic Data Management System (EDMS), keeping those documents in sync with the AUP document management system and keeping track of approval status and revisions.
  • Coordinate and complete the work needed to upload fabrication and testing data into the Manufacturing and Test Folder (MTF) system, as per the Manufacturing and Inspection Plans (MIPs).
  • This will include transferring of records from suppliers as well as from the electronic traveler system, Vector.
  • This will also include keeping track of and managing the status of all nonconformance/discrepancy reports, and which ones require approval.
  • Contribute to the creation of new travelers (detailed electronic work instructions), and their revision
  • This will entail working with other staff to understand the steps and data fields needed for a given work process, updating the travelers based on feedback from the staff using them, and routing them for review and approval to release them as controlled documents.
  • Daily updates to the MTF system based on input from suppliers and work recorded in Vector.
  • Weekly updates to the Level 2 Project Manager and QA Manager on the status of the documentation and records.
Skills: Qualifications
  • Fluent in reading, writing, and speaking English.
  • Highly proficient in the use of computers, and capable of quickly learning how to utilize the multiple document systems and databases in use on the project.
  • Detail-oriented, as the primary purpose for the position is to complete the work needed to maintain the documentation and records between AUP and CERN.

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  • Accepted file types: docx, doc, pdf, pages, txt.
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