Video Production Administrator

Job Post Index 251582-Sy##
Location Lawrence Township, NJ
Description: Job Description
  • Keep potential project grid up to date
  • Assist in maintaining of electronic folders
  • Attend and capture project scope details and meetings
  • Development/dissemination of documents/presentations/decks related to potential projects
  • Support development of Shared folders used to illustrate different capabilities
  • Support scheduling of meetings or run smaller meetings
  • Activating Projects/Production Support
  • Adding new projects to Project Log with all necessary project details
  • Creating project folder on Sharepoint; placing Brief and Estimate and any other documents (e.g., storyboards, scripts, etc) in folder(s)
  • Alerting team on status of documents
  • Grant FTP access for employees and vendor partners.
  • Confirm vendor PO’s have been opened
  • Book/coordinate travel for locations shoots, as needed
  • Assist producers with ordering or purchasing necessary catering and craft services for all remote and studio productions through both the cafeteria and outside vendors
  • Assist in retrieving guests from the reception desk when necessary.
  • Support team on active production days
  • Document maintenance:
    • Keep Project Log updated and current
    • Keep Producer Assignment sheet updated and current
    • Coordinate with other department members in delivering timely and accurate financial reports when requested.
  • Closing projects:
    • Confirm producer has closed out project on Sharepoint
    • Update Project Log with final actuals, closing date
    • Upload high-resolution final versions of all videos to Content Central (including backlog of work that needs to be uploaded)
    • Confirm all invoices are submitted
Skills: Qualifications
  • Bachelor's degree in Business
  • Must have strong proficiency in all MS Office tools
  • Awareness/knowledge of video production a plus
  • Strong ability to work in fast paced matrix environment; high performer.

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